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Content Management System

Content is in essence, any type or 'unit' of digital information. It can be text, images, graphics, video, sound, documents, records etc. - or in other words - anything that is likely to be managed in an electronic format. Content Management System is a tool that enables a variety of (centralized) technical and (de-centralized) non-technical staff to create, edit, manage and finally publish (in a number of formats) a variety of content (such as text, graphics, video, documents etc.), whilst being constrained by a centralized set of rules, process and workflows that ensure coherent, validated electronic content. The tool is designed to do the following:

  • Allow for a large number of people to contribute to and share stored data
  • Control access to data, based on user roles (defining which information users or user groups can view, edit, publish, etc.)
  • Aid in easy storage and retrieval of data
  • Reduce repetitive duplicate input
  • Improve the ease of report writing
  • Improve communication between users

In a CMS, data can be defined as nearly anything: documents, movies, pictures, phone numbers, scientific data, and so forth. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. Serving as a central repository, the CMS increases the version level of new updates to an already existing file. Version control is one of the primary advantages of a CMS.

Types of Content Management System

Enterprise Content Management - Gartner defines a content management software vendor to be 'Enterprise' when "......they have strong channel partners, a presence in multiple geographies, consistent financial performance, broad platform support, good customer support, and dominate in one or more [content management] technologies or vertical markets. They have the ability to deliver a comprehensive ECM suite by owning all six core components and have proven enterprise scalability."

Web Content Management - A Web Content Management System is typically a software tool used by both technical and non-technical staff to manage the creation of structured web pages for a web based experience such as an Internet Website, Intranet or Extranet solution.

Digital Document Management - Document management is one of the oldest of the content management disciplines - and was essentially born out of the need to manage ever growing amounts of information being created within organizations. Document management systems are designed from the ground up to assist entire organizations seeking to manage the creation, storage, retrieval and expiry of information stored as documents. Unlike a file structure on your PC, a DMS revolves around a centralized repository that is used to manage the storage of any type of information that could be of value to an organization - and protect the same against loss

Content Management Features

  • SEO Friendly URLs
  • Integrated and online help
  • Modular and extensible
  • Easy user and group management
  • Group-based permission system
  • Full template support, for unlimited looks without changing a line of content
  • Easy wizard based install and upgrade procedures
  • Minimal server requirements
  • Admin panel with multiple language support
  • Content hierarchy with unlimited depth and size
  • Integrated file manager w/ upload capabilities
  • Integrated audit log
  • Friendly support in forums
  • Small footprint


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